YOUR COMPANY NAME
YOUR COMPANY STREET ADDRESS
YOUR COMPANY CITY, STATE, ZIP
YOUR COMPANY PHONE AND FAX NUMBER

TODAY'S DATE

RECIPIENT'S COMPANY
ATTN: RECIPIENT'S NAME
RECIPIENT'S STREET ADDRESS
RECIPIENT'S CITY, STATE, ZIP

Dear RECIPIENT'S NAME,

I consider it my special obligation to our customers to investigate whenever business relationships have ended because of credit problems.

Our credit department has called to my attention its repeated efforts to collect your unpaid balance of $___.

Although we are concerned with receiving payment, we are equally concerned about losing you as a valued customer.

If for some reason you cannot presently make full payment on your account, please explain why in a short note on the back of this letter, and return it to me.  Should you wish to propose installment payments, I will give it every consideration.